11 Best Payroll Software in 2020 (Free and Paid)
Payroll software manages and streamlines the process of making payments to employees.
Businesses use it to automate calculating payments, withholding tax, and depositing monthly payments into the designated bank account of employees. Once an employee’s typical payment information is entered into the system, like wage, the number of work hours per week and bank account details, minimal maintenance is required. The advantage of using this system is that it relieves accounting stuff of the administrative tasks associated with making payments to employees, that can be very time-consuming. It also reduces the number of mistakes caused by human error. Since finding the right payroll software for small business can be overwhelming, our team of IT experts made a list of 11 best picks.QuickBooks Full Service Payroll
QuickBooks Full Service Payroll powered by Intuit is the best payroll software that integrates with the QuickBooks accounting platform. It’s designed to help small businesses manage payroll and accounting in one place.
You can manage employee profiles to determine pay schedule, pay rate, and payment method. Payroll can be reviewed and submitted at any time, accompanied by detailed reports showing total payroll cost, pay compared between wages and taxes, and between employer and employee.
Behind this QuickBooks Payroll software is Intuit’s team of U.S.-based payroll experts, who can handle payroll setup, tax filling (local, state, and federal) and tax payments.
All of these features carry over to the online payroll mobile app, which is available on Android and iOS devices. QuickBooks Full Service Payroll pricing is $50/month + $4/employer per month (save 50% for 3 months). There’s a free 30-day trial of the software as well. Features- Reports and insights;
- Easily track cash flow;
- Secure access on any device;
- Manage on the go business;
- Free unlimited support.
Patriot Payroll
Patriot Payroll from Patriot Software is an online payroll app for small business. It offers payroll-related services such as wage/salary/tax computation and filling.
It’s designed for small business with 1-100 employees and serves customers across various industries such as retail, distribution, maintenance/field service, engineering, and more. It helps in paying the employee through direct deposit and file taxes for the business that wants to manage their payroll in-house.
Patriot software payroll offers two pricing plans. Basic ($10/month) and Full Service ($30/month). An extra fee for each additional employee is $4. The main difference between these subscriptions is the manual filling fees offered by Patriot Payroll stuff wherein they file taxes for you.
Plus, Patriot's users may choose add-ons that include: HR software ($4/month + $1 per employee) and time and attendance ($5/month + $1 per employee). Features- Payroll portal;
- Free experts support;
- Payroll setup;
- Quick and unlimited payrolls;
- No app or download required.
Wave Payroll
Wave Payroll is a free payroll software online designed to help SMBs simplify and automate payroll processes. With this platform, you can track and manage vacations, benefits, and overtime accurately and efficiently.
As a cloud-based system, it provides you access and manages payroll information anytime, anywhere, through any internet-enabled device.
Wave Payroll delivers all the features necessary for small businesses to run payroll, including Wave accounting/invoicing/receipt scanning integration, payroll reminders, timesheets, self-service check printing, and tax forms.
An employee self-service portal allows you to access pay stubs and W2s online, while secure collaboration tools enable users to share information safely with partners, assistants, and bookkeepers. It supports automatic filings and payments for users in California, New York, Florida, Illinois, Washington, and Texas. This free payroll software for small business also supports direct deposits, enabling employers to deposit pay directly into an employee's bank account. Features- Quick setup;
- Run multiple businesses in one account;
- Unlimited income and expense tracking;
- Connect to Etsy, Shoeboxed, and PayPal;
- Bill and invoice reminders.
Square Payroll
It’s a full-service payroll solution that helps small businesses pay employees and handle payroll taxes. Square Payroll can be integrated with various payment processing and employee management systems.
It offers functionality to manage different employee types, like salaried employees, hourly employees, and contractors.
It also automatically calculates and provides access to vital information such as hours worked, paid time off, and total labor cost for each employee.
This platform also helps companies automatically file taxes, including new hire reports, W-2 forms, and state/federal payroll taxes. Other key features include direct deposits, employee benefits offerings, and integrated timecards. Square offers pricing for two payroll services. Contractors: $5/contractor paid per month; Employees and Contractors: $29/month + $5 per person paid per month. Features- Pre-tax benefits;
- Health insurance;
- Workers’ compensation insurance;
- 401(k) retirements plans.
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Wagepoint is a cloud payroll platform that helps small companies to pay their employees or contractors while remaining compliant with IRS regulations. It supports businesses across industries like distribution, banking, retail, healthcare, and more.
It provides direct deposits, local, state, and federal tax reporting, W2s, W3s, 1099s, and online pay stubs. Wagepoint also offers multi-currency support. It is compatible with Windows and MacOS operating systems.
You can share access with employees to view their personal information. The employer may also add multiple “pay groups” to keep track of contractors and employees that are on different pay schedules.
This platform offers “Switch It” function, wherein businesses switch over the existing payroll software to their own. Customer support is available via phone, email, and through other online resources. Wagepoint pricing offer is $20 + $2 per employee. Features- Direct deposits;
- Wage detail reports;
- Online pay stubs;
- New hire reporting.
SurePayroll
SurePayroll is a cloud-based payroll service for small businesses. It provides resources for payroll calculation, direct deposits, tax form completion and legal compliance, and more.
This platform collaborates with various time clock companies to provide time clock integration. Local, state, and federal taxes can be automatically calculated. It also provides integration with accounting software such as Sage 50 and QuickBooks.
Employees can be paid with direct deposit or printed checks at no additional cost. There are also flexible payroll features, including next-day and same-day payroll processing. User support is available through phone, email, and chat.
SurePayroll offers a single subscription plan that starts at $29.99/month with an additional cost of $4/employee/month. Features- Cash flow control;
- 100% tax filling guarantee;
- Live customer service support;
- Pre-employment screening.
Payroll Mate
It’s an on-premise payroll management solution designed for small and midsize businesses based in the USA. Payroll Mate enables you to manage payroll, create payroll reports, export data to ERP, calculate taxes, prepare checks, and pay employees.
This platform automatically calculates state and federal payroll taxes. Payroll Mate allows you to pay salaries at pay-frequencies (monthly, semi-monthly, and weekly pays) and payroll formats (regular wage, hourly pay, overtime pay and bonuses). This solution track vacation and sick time off and adjust the salary.
The reporting module delivers payroll reports such as employee earnings, state taxation reports, journal reports, and tax liability. These reports can be exported to Excel, Adobe PDF, and CSV. Payroll Mate can integrate Sage 50 and QuickBooks.
For $ 119, Payroll Mate processes payroll for up to 10 companies, with up to 75 employees per business for one year. Features- Payroll reporting;
- Check printing;
- 401(k) tracking;
- Benefits management.
Payroll4Free
Payroll4Free is the best free payroll software on the market. If you have less than 25 employees in your payroll, then you can access all of the basic features that Payroll4Free offers.
These features include payroll processing, direct deposits, tax calculations/forms, vacation tracking, outside software integrations, HR functions, reporting, and live customer support.
Beyond those main features, you can use Payroll4Free to deposit and file your taxes directly from your small business payroll software for $12.50 a month.
Also, if you want to transfer direct deposit funds to your employee’s bank accounts— you’ll need to pay another $12.50 per month. Features- Detailed reporting;
- Employee portal;
- Integration tools;
- Direct deposit.
Gusto
Gusto is a cloud payroll solution that successfully combines benefits administration, 401(k)s, HR, and onboarding.
The Gusto takes care of payroll calculations and tax filing for you and even has an automatic payroll service called Gusto AutoPilot, saving many business owners time and stress. This payroll software is valid in all 50 states and works for businesses with employees in multiple states. Add excellent customer support and up-front, affordable pricing.
Gusto offers three pricing plans + 30-day free trial. Core -for $39/month + $6/month per person; Complete - $39/month + $12/month per person; Concierge - $149/month + $12/month per person.
Features- Unlimited payrolls;
- Online employee setup;
- Multiple schedules and pay rates;
- New hire reporting.
Sage Payroll
It’s a cloud payroll software that caters to SMBs across different industries, helping them manage payroll operations. The Sage can also be deployed on-premise.
This solution allows you to pay employees via direct deposits, or company generated checks. The platform provides multiple reports for analysis. Its features include GL export capability, a report writer tool, delivered checks, and support from a payroll expert.
Support is offered by phone, email, chat, and via online knowledge base. Sage Payroll can integrate with systems such as Sage 50, Sage 100, and QuickBooks. The service also offers, a 6-month money-back guarantee, and access to the Sage Advice community.
Sage doesn’t list pricing for payroll services. Call their customer support to inquire about pricing plans. Features- Pay on the go;
- Expert support;
- Connect payroll and accounting;
- Time management.
Paycom
It’s a cloud-based payroll management solution that enables companies to automate the payroll process. The software stores all employee-related data in one place and ensure that changes are reflected in real-time.
Paycom also offers an in-person client specialist to each user who demands help. It’s able to create reports that can be imported to other accounting software.
The expense management feature automates the expense reimbursement process and defines rules, categories, and parameters for employees to supervise claims.
This platform can debit payroll taxes on time, deposing them on or before due dates, and runs payroll tax filings. Paycom also includes payroll analytics, payroll processing, and garnishment management. Paycom doesn’t provide pricing online. Call or email customer support to get information on pricing plans. Features- Payroll analytics;
- Expense management;
- Online payroll processing;
- Payroll tax management.
